Special Event Reservations
The Calendar of Reservation and Events (CORE) is a campus wide, web based, class and event scheduling software that unites all users on a single database. This system provides us with a way to view a live list of events at Lawrence Tech 24 hours a day, 7 days a week.
Only employees (faculty and staff) of Lawrence Tech may obtain and utilize CORE logins to submit room requests. Students who would like to reserve a room must have their faculty/ staff representative or the Office of Student Engagement submit the request on their behalf.
Below are some frequently asked questions regarding CORE. For a full listing of the CORE rules and responsibilities visit www.ltu.edu/core/index.asp.
How early can I turn in my room request?
We encourage all CORE requests to be submitted as far in advance as possible, even if it is for a future term. Scheduling events for future terms will start approximately one month before that term. Until then requests will be kept as pending until the academic class schedule has been set for that term. We will email you once we are able to proceed with your request
Do we move classes for events?
NO! We are unable to move classes to accommodate events. The only standing exception to this rule is Admission events. If your class needs to be relocated we would contact both the department and faculty member at least 2 weeks in advance.
Do we reserve rooms for groups outside of LTU?
If you are an outside group or if you are an LTU employee requesting space for a group that is not affiliated with LTU you will need to contact Robin Leclerc, in Advancement, to reserve a room. She will go over any liability concerns and rental prices. You can reach Robin at 248.204.2203.
For your set-up needs:
Audio Visual - All Audio Visual requests must be arranged by the event requestor through the Audio Visual department at least 10 business days in advance. Additional time should be added to your request for events requiring set-up/tear down. Please make sure to reserve the extra time to ensure the room will be open during the times Media Services needs to prepare for your event. If you have any questions they can be reached at email@example.com or 248.204.3020.
Campus Dining - All food requests or catering needs (which include snacks, meals, drinks, table clothes, etc.) must be arranged by the event requestor through Campus Dining. Outside food vendor requests must also go through Dining Services and are contingent upon their approval. Please contact Nancy Thomas at firstname.lastname@example.org or 248.204.3203 for more information.
Campus Facilities - All set-up/tear down requests must be arranged by the event requestor through Campus Facilities at least 10 business days prior to your event. Additional time should be added to your request for events requiring set-up/tear down time. Please include this extra time in your reservation to ensure the room will be open during the time Campus Facilities needs to complete your set-up. If you have any questions they can be reached at email@example.com or 248.204.3800.
Campus Safety Notification - If you are planning an event that occurs outside normal business hours (8:00am -4:30pm) you must notify Campus Safety that your event will be taking place. Please inform them of everything that will be going on so that they can ensure the space is unlocked and accessible and adequately cover the event and the rest of campus. Any further questions, please contact Campus Safety at firstname.lastname@example.org or 248.204.3945.